ODOS / Resources / Program Coordinating Council (PCC) / Instructions

Program Coordinating Council (PCC)

Instructions

  1. Applications must be received four weeks before your event. Proposals received after the date of the event will not be considered. Application deadlines for the 2015-16 academic year are:
    • August 4, 2016
    • September 8, 2016
    • October 6, 2016
    • November 3, 2016
    • December 8, 2016
    • January 5, 2017
    • February 9, 2017
    • March 9, 2017
    • April 6, 2017 (All funds awarded)
    • May 3, 2017 (for Fall 2017) (All funds awarded)
  2. Complete and submit the online application.
  3. Please complete all of the questions on the form. Failure to do so will result in a delay in processing your request.
  4. If you have information (ie. flyers, brochures, literature, speaker vitae, resumes, or a food justification, etc.) that could assist the committee in making their decision, please enclose this information as an email attachment to Belinda De La Rosa at blarosa@illinois.edu. Speaker vitas or resumes are required if funding is requested for this purpose.
  5. The Program Coordinating Council will not fund more than 50% of the total program and demonstration of co-sponsorship from or collaboration with other sources is highly encouraged. Reoccurring events must demonstrate enhancements, innovations, and increasing numbers of participants. Organizers must demonstrate that a unique need is addressed that is aligned with the strategic goals of the division of Student Affairs.
  6. Approved funds will be transferred directly by the Office of the Dean of Students to the account listed on the funding disbursement form. Please see PCC if you want a specific individual to be reimbursed before submitting your application.
  7. A final report and funding disbursement form will be provided if funding is approved. Return it to 300 Turner Student Services within 30 days after your event. Failure to complete and return the form may result in forfeiture of the award and future funding opportunities for the organization or office sponsoring the event.
  8. The Division of Student Affairs Program Coordinating Council must be listed as a co-sponsor on advertisements and other materials related to the event. Failure to properly acknowledge PCC may result in forfeiture of future consideration for funding.
  9. Alcohol and social events will not be funded. Up to 20% of food cost will be considered for funding if it is integral to the program; such as a Taste of India (or other ethnic group) or a cooking demonstration if there is an educational component. Food for conference participants or receptions is NOT integral and will NOT be supported nor food for purely social events.
  10. PCC funds can not be used to purchase gifts and for travel to a conference or other event away from campus.
  11. Events that charge admission are not eligible to apply for PCC funds. All events must be free and open to all to students.
  12. University policies supersede PCC guidelines. PCC reserves the right to refuse funding for programs that are not aligned with the mission of the University or the Division of Student Affairs. PCC meets the second Tuesday of the month to consider applications.